Valentina Akpan: Founder of Rellatech, providing administrative and operations support to executives, founders, business owners and teams. Her background combines technical support, customer success, administration and operations.
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Austin Bryant Consulting had years of work stored in a personal Google Drive: folders in the wrong place, files split across personal and business accounts, and some documents saved in two places.
The files needed to move into the business account without anything being lost or misplaced. The scope was hundreds of files, some tied to ongoing client work, and the job was to move them folder by folder and keep a record of what happened to each one.
I often do this kind of work for clients: organizing files, setting up simple systems and keeping a log of what was done.
1. Understanding the Problem
Austin had hundreds of files that needed to be moved. Some were personal and some were business files, and several were important to ongoing client work.
Everything had to move from one Drive to another safely and in order, without creating duplicates or leaving folders behind.
Before moving anything, I took time to understand his structure: where his projects were stored, how he named his documents, what needed to move first and what needed extra care.
2. Moving Folders with a Script and a Log
Instead of dragging files by hand, I wrote a Google Apps Script workflow. It let me move one folder at a time and check each one before moving on to the next.
01
Moved each folder into the new business Drive
02
Checked every file for errors or permission issues
03
Logged every action into a Google Sheet
The spreadsheet was the record for the project. I noted every completed move, every skipped file and every item that needed attention there, so no one had to rely on memory.
3. What He Got
Files stored in the wrong place slow people down, and searching for documents takes minutes every day. At the end of the move he had:
- ●A clean business Google Drive
- ●A record of all transferred files
- ●A structure that matched his workflow
- ●A log showing what moved, what was skipped and what needed a decision
4. How I Work
I approach work like this patiently, with a small script, checks on each folder and a log of what happened.
For Austin Bryant Consulting, that meant a clean business Drive and a record he can go back to if a file is ever in question.
Need help with similar work?
Tell me which responsibilities or processes need attention, who is involved and any upcoming deadlines. I provide administrative and operations support, including the connected technical work within our agreed scope.
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