Valentina Akpan: Founder of Rellatech, providing administrative and operations support to executives, founders, business owners and teams. Her background combines technical support, customer success, administration and operations.
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Austin Bryant Consulting had years of work stored in a personal Google Drive: folders in the wrong place, files split across personal and business accounts, and some documents living in two places at once.
The files needed to move into the business account without anything being lost or misplaced. The scope was hundreds of files, some tied to ongoing client work, and the job was to move them folder by folder and keep a record of what happened to each one.
This is the kind of work I do: file organization, simple systems and a log of what was done.
1. Understanding the Problem
Austin had hundreds of files that needed a new home. Some were personal, some were business. Some were deeply important to ongoing client work.
The challenge was simple to describe but delicate to execute. Everything had to move from one Drive to another, cleanly, safely, and in order. No duplicates, no missing folders, and no surprises.
Before touching anything, I took time to understand his structure. Where his projects lived, how he named his documents, what needed priority, and what needed protection.
2. Moving Folders with a Script and a Log
Instead of dragging files by hand, I wrote a Google Apps Script workflow. It let me move one folder at a time and check each one before moving on to the next.
01
Moved each folder into the new business Drive
02
Checked every file for errors or permission issues
03
Logged every action into a Google Sheet
The spreadsheet was the record for the project. Every completed move, every skipped file and every item that needed attention was noted there, so nothing had to be remembered.
3. What He Got
Files stored in the wrong place slow people down, and searching for documents takes minutes every day. At the end of the move he had:
- ●A clean business Google Drive
- ●A record of all transferred files
- ●A structure that matched his workflow
- ●A log showing what moved, what was skipped and what needed a decision
4. How I Work
Operations work like this is mostly patience: a small script, folder-by-folder checks and a log of what happened.
For Austin Bryant Consulting, that meant a clean business Drive and a record he can go back to if a file is ever in question.
Need help with similar work?
Tell me which responsibilities or processes need attention, who is involved and any upcoming deadlines. I provide administrative and operations support, including the connected technical work within our agreed scope.
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