Stay on the showings, not in the CRM.
A senior technical virtual assistant for top-producing real estate agents and small teams: CRM hygiene, listing operations, transaction coordination, and the back office that finally gives weekends back.
Contact MeBuilt for agents past $200K GCI who are running out of personal hours.
By this stage, the agent is closing consistently and has a real database, and is still personally entering leads into Follow Up Boss at midnight. There is a transaction coordinator or there is not, but either way the agent is the one doing all the operations work.
- Top-producing agents ($200K+ GCI) and small teams (2 to 8 agents).
- Practices on Follow Up Boss, kvCORE, Sierra Interactive, Boomtown, or HubSpot.
- Brokerages where the broker is also the rainmaker.
- Anyone whose database has grown faster than their ability to work it.
What I take off the agent's plate.
A CRM with 4,000 untagged leads
Old leads, dead leads, hot leads all mixed together. I audit, tag, and segment so the next nurture campaign actually goes to people who might buy.
Listings that take a full day to launch
Photos, MLS entry, social posts, just-listed emails, sign install. I templatise the listing launch so day-one takes 90 minutes, not 9 hours.
Transactions managed in your head
Inspection deadlines, financing contingencies, walkthrough dates. I set up a transaction tracker so nothing gets dropped between contract and close.
Lead follow-up that goes silent at hour 24
First text goes out fast, then radio silence for two weeks. I build a real 30-60-90 day follow-up schedule that lives inside your CRM.
Sphere database that hasn't been touched
Past clients and friends-of-clients that should be generating referrals. I set up a quarterly contact schedule so the sphere actually delivers.
Social media nobody is running
New listings, just-solds, market updates that never get posted. I build the content calendar and run the posting.
Real estate tools I work in.
Vendor-neutral. If your CRM is fighting your business, I will say so.
What's included on a retainer
What recent real estate work has looked like.
Top-producer Follow Up Boss cleanup
Audited 4,200 leads, dedupe-merged 600 duplicates, rebuilt tag taxonomy, and set up a quarterly hygiene task so the database stays usable.
Listing launch playbook
Documented the full listing launch into a 14-step workflow with templates so the agent's coordinator could ship a launch without the agent in the room.
Sphere quarterly touch program
Set up a 4x/year automated contact schedule with a handwritten card, market update email, value-add resource, and in-person event invite for a 380-person sphere.
FAQ
Common questions from real estate agents.
Get your weekends back.
Book a free 20 minute call. Tell me where the practice is bleeding time and I will tell you exactly what I would fix in the first 30 days.
Contact Me