What is bookkeeping support?

    Bookkeeping support is the week-to-week record keeping that many owners leave until the end of the month. I raise the invoices, match the payments that come in, follow up on the ones that don't, reconcile the bank and credit card accounts, code the expenses, keep the contractor payment records straight, file the receipts against the right transactions and put the month-end package together. Your accountant still does the tax filing, the year-end and the advice, and receives books that are already in order.

    "She works very independently and takes initiative. I don't need to regularly follow up with her to make sure things are getting done. She gets things done when she says she will, and we've never had an issue with her missing a deadline."

    Sarah Roth

    Client for more than two years

    Who bookkeeping support is for.

    In a busy month, invoices can go out late, payments are left unmatched, receipts collect in an inbox and month-end takes longer while you look for what the accountant needs. I've done this work for a technology company and run the billing and receivables routine for a telecom provider, so I know where problems usually start. I take on the routine, keep it current every week and give your accountant complete, accurate records.

    • You're behind on invoicing, reconciliations or receipts and want it caught up and then kept up.
    • You'd rather one person handled the invoicing, the follow-ups and the month-end package alongside your admin.
    • Your accountant keeps asking for the same missing receipts and explanations at year-end.
    • You pay contractors and vendors on purchase orders and the payment records aren't easy to find.
    • You run a grant-funded project and need spend tracked against the budget with receipts ready for the claim.

    What I can help with.

    1

    Invoicing and purchase order processing

    I raise invoices from the amounts you've approved, process purchase orders and send everything on the schedule we agree. For a telecom provider, I turned the invoice specification into a check that runs before anything goes out, which stopped the queries that used to come back a week later.

    2

    Payment matching and receivables follow-up

    I match what comes in to the invoice it settles, keep the open-invoice list sorted by age and follow up on overdue balances and card declines in the tone you're comfortable with. You can see what's outstanding and who has been reminded without asking me.

    3

    Bank and credit card reconciliation

    I reconcile the bank and credit card accounts to the books every month and track down the differences. Anything I can't explain goes on a short list for you, rather than being adjusted just to make the accounts balance.

    4

    Expense coding and contractor payment records

    I code expenses to the accounts your accountant set up and keep a complete record of every contractor invoice, the payment against it and the agreement behind it.

    5

    Receipt and vendor invoice filing

    Receipts arrive as emails, portal downloads and phone photos. I collect them, attach each one to its transaction and file them so I can send any one of them to your accountant, or a funder, within a minute.

    6

    Month-end preparation and supporting schedules

    I close the month with the reconciliations done, the receivables and payables listed, prepayments and accruals noted, and a schedule behind each balance your accountant will want to see.

    7

    Bookkeeping process documentation

    I write down how the books are kept: what gets invoiced when, how payments are matched, where each expense goes and what the month-end checklist covers. Anyone who takes on the work later can follow the same instructions.

    Tools I work inside.

    I work in whichever accounting platform you already use and connect it to the systems the transactions come from. If something in the setup keeps causing the same error, I'll tell you and agree the fix with you and your accountant before I change anything.

    Accounting

    • QuickBooks Online
    • Xero
    • Wave

    Payments and invoicing

    • Stripe
    • PayPal
    • Square
    • Bank and card portals

    Records and coordination

    • Google Workspace
    • Microsoft 365
    • Excel and Google Sheets
    • Asana
    • Slack

    It connects to the rest of the admin.

    The bookkeeping is often linked to work I'm already doing for you. The first invoice comes from the client onboarding, the vendor record supports the purchase order, the receipts arrive in the inbox I manage and the accountant's questions come at month-end. Handling those together means fewer handoffs and one person who knows where everything is. Within the scope we agree, that can include:

    • Invoicing and receivables run to a schedule, with an open-invoice list sorted by age and a follow-up log
    • Monthly bank and credit card reconciliations, with a short list of anything I couldn't explain
    • Expense coding to your accountant's chart of accounts, with the receipt attached to each transaction
    • Contractor and vendor payment records kept complete, including the invoices and agreements behind them
    • A month-end package with supporting schedules, ready for your accountant
    • Grant spend tracked against budget and receipts collated for the funding claim
    • A written bookkeeping procedure and month-end checklist

    What recent bookkeeping work has looked like.

    01

    Telecom provider: invoices checked before they go out

    I turned a written invoice specification into a check that runs before anything is sent, and sorted the open-invoice queue so the next person started with an accurate one.

    02

    Technology company: books kept current

    I ran invoicing, payment matching, expense coding and monthly reconciliations to a schedule, with receipts attached to each transaction for the accountant.

    03

    Grant-funded project: spend tracked to the claim

    I collated the expenditure receipts, tracked spend against the budget and reconciled the accounts so the finance team could prepare the funding claim.

    Bookkeeping from someone who also runs the admin.

    I'm Valentina Akpan, the founder of Rellatech. I've kept the books for a technology company, run the billing and receivables routine for a telecom provider, and put grant expenditure records and funding claims together with a finance team.

    Because I also handle administration and operations, I see the bookkeeping alongside the rest of your work. I know where the invoices come from, which vendor sent the receipt and what the accountant is going to ask for at month-end.

    I hold an MBA from University Canada West and a BA from the University of Uyo.

    More about my background See examples of my work

    Choose the support you need.

    Ongoing bookkeeping support

    A weekly and monthly routine: invoicing, payment matching, reconciliations, filing and the month-end package, priced in your proposal once we know the volume.

    A catch-up project

    For books that have fallen behind: reconciliations brought current, receipts matched and filed, and a clean handover to your accountant.

    Book a free call

    How to get started.

    1. 01

      A free call

      We talk about which platform you use, how far behind the books are, who your accountant is and what month-end needs to produce, and see whether we are a good fit.

    2. 02

      A proposal

      If we are a good fit, I send you a proposal with the scope, timeline and price.

    3. 03

      The contract

      Once you accept the proposal, I send you the contract to sign.

    4. 04

      Kickoff and onboarding call

      We meet to set up access, confirm the priorities and agree how we will stay in touch. Then I start the work.

    Related work from the practice.

    Organizing Operational Documents in a Shared Drive

    I reorganized a telecommunications company's shared-drive environment around active work, templates, historical records and technical resources.

    Read case study

    Bookkeeping Support FAQ

    Book a free call

    I'm not a CPA. I keep the books current and run payroll. Your accountant still does the tax filing, year-end statements and advice. I work to the chart of accounts and the month-end format they ask for, so they receive books that are already in order.

    QuickBooks Online, Xero and Wave. If you use something else, tell me what it is and I'll let you know whether I can work in it.

    Yes. We agree the period and the order to work in, usually reconciliations first, then receipts and coding, then the open receivables. Anything I can't resolve without a decision from you goes on a list for you.

    Yes, in the tone and on the schedule we agree. I keep a follow-up log so you can see who was contacted, when and what they said.

    Most clients do. The invoicing follows the client onboarding, the receipts arrive in the inbox I already manage and the month-end package is one more recurring job on the same schedule.

    Ongoing bookkeeping is priced in your proposal once we know the transaction volume, the platform and what the month-end needs to produce.

    Other ways I support businesses

    Admin & Operations Support

    Inbox, calendar, documents, trackers and client follow-up handled reliably.

    Explore Admin & Operations Support

    CRM & Workflow Support

    Pipeline cleanup, automations and follow-up workflows across Keap, HubSpot and GoHighLevel.

    Explore CRM & Workflow Support

    Tell me about your books.

    Tell me which platform you use, what has slipped and when your accountant needs the next package. I read every inquiry myself and normally reply within one business day. If it's a good fit, we'll set up a free consultation.

    Book a free call

    The booking page shows my available times, so you can choose one straight away. If you would rather write first, send a message through the contact page and I will reply within one business day.

    Tell me what you need help with, and I will suggest where to start.

    Book a free callor email valentina@rellatech.io