Why Ontario businesses work with me.

    01

    An hour ahead of Toronto

    My working day starts at 8am Toronto time, so the overnight emails are sorted and the day is planned before you log on.

    02

    Ontario organizations I've supported

    I've worked with CUTRIC, HRAI and ClinicMonk on executive support, operations coordination and CRM support.

    03

    An online business manager when you need one

    When the admin is steady and the team keeps waiting on you, I can take over the weekly check-ins, projects and contractors.

    04

    Invoiced in CAD

    One invoice a month in CAD with 13% Ontario HST, paid by Interac e-Transfer, EFT or card.

    05

    Canadian privacy rules

    I handle client information in line with PIPEDA and sign an NDA as standard, with no offshore subcontracting.

    06

    CRM and systems work

    Cleanup and automation in Keap, HubSpot and GoHighLevel, for teams whose follow-ups depend on the CRM working.

    What clients say.

    "I'm in the imagination business but can't imagine a Business Operations Specialist with more initiative, intelligence and instinct than Valentina. Did you notice that her initials are V.A? What more do you need?"

    Lorne Silver

    HRAI

    "We've been working together for just over two years now, and I continue to work with her today. Valentina has built three websites for me, helped develop and manage databases, supported the setup and organization of a CRM, created presentations and data sets, managed social media, and assisted with advertising and marketing. She has also provided extensive administrative support, including monitoring and responding to emails, coordinating meetings, and helping keep a number of different projects moving at the same time. She works very independently and takes initiative. I don't need to regularly follow up with her to make sure things are getting done. She gets things done when she says she will, and we've never had an issue with her missing a deadline. In fact, she regularly completes work ahead of schedule. I would absolutely hire Valentina again. She has become someone I trust to take something on, figure it out, and get it done."

    Sarah Roth

    Client for more than two years

    Read all testimonials

    The practical details.

    The questions Ontario clients usually ask on the first call.

    Working hours
    9am to 5pm Atlantic time, which is 8am to 4pm in Toronto and Ottawa, Monday to Friday.
    Invoicing and payment
    Monthly in CAD with 13% Ontario HST. Interac e-Transfer, EFT or credit card.
    Contracts
    A plain-English contractor agreement and a mutual NDA, plus a statement of work for a one-off project.
    Where in Ontario
    The work is remote, so it covers the whole province: Toronto and the GTA, Ottawa, Hamilton, Kitchener-Waterloo, London and anywhere else.

    Common ways I get brought in.

    Executive and administrative support

    Inbox and calendar management, meeting preparation, board and committee papers, and the follow-up after every meeting.

    Online business manager

    Running the weekly check-ins, keeping projects on schedule and managing contractors, so fewer decisions wait on the owner.

    Operations support

    Written processes, vendor coordination and a regular report, so the business runs on a system instead of on memory.

    CRM and workflow support

    Cleanup, automation and ongoing support in Keap, HubSpot and GoHighLevel, including the forms and follow-ups connected to them.

    Full-service virtual assistant work for Ontario businesses.

    I combine recurring administrative support with operational coordination and agreed technical work. You work directly with me and receive one clear scope and invoice.

    • Inbox and calendar management
    • Administrative support and meeting prep
    • Document, drive, and file organization
    • Project coordination and written processes
    • Vendor and contractor coordination
    • CRM cleanup and automation (GoHighLevel, HubSpot, Keap)
    • Custom Zapier and Make automations
    • Website updates and maintenance
    • Pitch decks, reports, and presentations
    • Social media scheduling and content ops

    Quick contact

    Tell me what your Ontario business needs.

    Send a short note. I reply within one business day, and the first call is free.

    Or request a free consultation from the contact page.

    Common questions

    Ontario Virtual Assistant FAQ

    Yes. I've worked with Ontario organizations including CUTRIC, HRAI and ClinicMonk, and I work remotely with clients anywhere in the province.

    I work 9am to 5pm Atlantic time, which is 8am to 4pm in Toronto and Ottawa. I'm an hour ahead of you all year, because both provinces change their clocks on the same dates.

    Yes. As an online business manager I run the weekly check-ins, keep projects moving and manage your contractors. My online business manager page explains how that works.

    Yes. Invoices to Ontario businesses are in CAD with 13% HST.

    My rates start at CAD $30 per hour, and ongoing support is a flat monthly fee agreed in writing. The pricing page explains how the support levels work.

    Book a free call at a time that suits you, or send a message through the contact form. I read every message myself and reply within one business day.

    Ready to hand over recurring admin or operations work?

    Tell me what you need using the form. Tell me what's on your plate and I'll tell you straight up if I'm the right fit.

    Book a free call

    Tell me what you need help with, and I will suggest where to start.

    Book a free call