Bill for advice, not for admin.
I am Valentina, a tech-savvy virtual assistant for consultants and professional services firms. I start with your inbox, your calendar and your engagement documents, then take on the operations and CRM work that keeps a consulting practice organized between clients.
Request a free consultationFor consultants whose admin is competing with billable hours.
Most consultants I work with are billing steadily, juggling several engagements at once, and still writing their own proposals, chasing signatures and updating their own CRM at night. I take the admin off first, then fix the systems causing the backlog.
- Independent consultants and small advisory firms with several active engagements.
- Practices running on Google Workspace, HubSpot, Pipedrive, Notion or Airtable.
- Consultants who bill by project or retainer and need clean records for each engagement.
- Anyone whose proposals, contracts and invoices are still tracked across separate tools.
What I take off a consultant's plate, in order.
An inbox full of client requests and scheduling back and forth
Discovery call requests, follow-up questions and document requests pile up between engagements. I triage the inbox daily and draft replies in your voice.
A calendar that does not protect your working hours
Calls booked back to back with no time left for deliverable work. I manage scheduling with real buffers so client work does not eat into the hours you need to think.
Proposals and contracts that stall in your drafts folder
A proposal sits half written while a prospect waits. I keep a proposal and contract pipeline moving and chase signatures so engagements start on time.
Engagement documents scattered across tools
Scope documents, meeting notes and deliverables spread across email, drive folders and messages. I organize these into one system per client so nothing goes missing mid-engagement.
Invoicing that falls behind because you are busy delivering
Invoices sent late or not at all because the work itself came first. I run a consistent invoicing and follow-up cadence so cash flow does not depend on your memory.
A CRM that does not reflect your actual pipeline
Prospects and past clients tracked loosely across a spreadsheet and your inbox. Once the daily admin is steady, I consolidate your pipeline into one CRM with stages that match how you actually sell.
Tools I work inside for consulting practices.
I am vendor-neutral. If a tool is adding steps instead of removing them, I will say so.
What's included in ongoing support
FAQ
Common questions from consultants.
Get the admin out of your consulting practice.
Tell me what is taking up billable hours right now, the inbox, the proposals, or the invoicing, and I will tell you what I would take on first.
Request a free consultation