Focus on the mission. I'll handle the paperwork.
I'm Valentina, a virtual assistant for nonprofits and charities. I start with the administrative side, inboxes, calendars, donor records, then take on the operations and coordination work that keeps a lean staff from running everything off a shared spreadsheet.
Built for teams doing the work of a much bigger staff.
Most small nonprofits reach a point where the mission is growing faster than the back office. Grant deadlines get tracked in someone's memory, the donor database has gaps, and the executive director is personally coordinating board meetings, volunteers, and event logistics on top of everything else.
- Small to mid-sized nonprofits and charities without a dedicated operations hire.
- Organizations using a CRM like HubSpot, Salesforce Nonprofit Cloud, Bloomerang, or Little Green Light.
- Teams juggling grant deadlines, board reporting, and donor communication at once.
- Anyone planning an annual fundraiser, gala, or volunteer program with limited staff time.
Where I start, and where I go from there.
An inbox full of donors, volunteers, and partners
Donation confirmations, volunteer sign-ups, and partner requests all land in one inbox. I sort, respond to routine messages, and flag anything urgent so the executive director isn't buried every morning.
Grant deadlines tracked in someone's head
Application windows and reporting deadlines get missed because they live across different emails and calendars. I build a shared deadline tracker so nothing slips through unnoticed.
A donor database with missing information
Duplicate records, outdated contact details, and donations that never got logged. I clean up the database and set a maintenance routine so reports are accurate when the board asks for them.
Board meetings pulled together at the last minute
Agendas, minutes, and follow-up items get assembled the night before. I coordinate scheduling, prepare materials in advance, and track action items after each meeting.
Volunteer coordination handled ad hoc
Sign-ups, shift confirmations, and reminders sent manually, often too late. I set up a repeatable process so volunteers get consistent communication without staff chasing it down.
Event logistics managed on a shared spreadsheet
Vendor confirmations, guest lists, and sponsor follow-up scattered across documents. I organize event planning into one system so nothing gets missed as the date approaches.
Software I already work in.
I'm not a grant writer or a fundraising strategist. I handle the administrative and operational layer, inside the systems your organization already uses.
What I take on for an organization.
Recent nonprofit admin and ops work.
Donor database cleanup for a small charity
Removed duplicate donor records, standardized giving history, and set up a quarterly cleanup routine so year-end reporting matched what was in the bank.
Grant deadline tracker
Built a shared calendar tracking application windows and reporting deadlines across five active grants, so nothing was submitted late again.
Annual gala coordination
Organized vendor confirmations, sponsor follow-up, and the guest list into one system, freeing the program director to focus on the event itself instead of the spreadsheet behind it.
FAQ
Common questions from nonprofits.
Let your team focus on the mission, not the inbox.
Tell me about your organization using the form below. I'll follow up to see if it's a fit and how I can support your admin, donor operations, and events.
Request a free consultation