Keap Integrations That Actually Save Time (2026)

Payments: Stripe and PayPal

If you sell online, add both. Stripe handles the credit card majority and PayPal picks up the buyers who refuse to type a card number. Setup guides: Keap and PayPal integration for PayPal. Stripe connects natively under E-commerce > Payment Processing.

Automation glue: Zapier or Make

• ●Zapier: easier for non-technical owners, more Keap-specific triggers, higher monthly cost at volume
• ●Make: cheaper at scale, better for complex branching, steeper learning curve
• ●Pick one and stick with it. Running both creates duplicate automations nobody remembers building

I set up Zapier on accounts with under 5,000 monthly operations. I switch to Make when the client crosses that line or needs conditional logic Zapier cannot do without ten steps.

Scheduling: Acuity or Calendly

Both push new bookings into Keap as contacts with a tag. Acuity is stronger for multi-service businesses, Calendly is smoother for one-on-one sales calls. Either works. What matters is that the booking applies a tag that triggers your prep and follow-up campaigns.

Project work: ClickUp, Asana, or Monday

• ●Fires a new task when a client buys a package or fills a form
• ●Assigns the right team member based on the tag or product
• ●Closes the loop by writing task completion back to Keap so the campaign can advance
• ●I have written full setups for [[ClickUp|/case-studies/clickup-resource-management-make]] and [[Monday|/case-studies/monday-workspace-startup]]

Reporting: Google Sheets

Keap reports are fine for basics and painful for anything custom. A weekly Zap or Make scenario that pushes new contacts, orders, and tag changes into a Google Sheet gives you pivot tables, filters, and Looker Studio dashboards without touching the CRM. I set this up for every client who asks about reporting.

Support and inbox: Front, Missive, or Help Scout

Keap's built-in email is fine for automation. It is not built for a shared inbox. If your team responds to customer email from a single address, connect a real shared inbox tool and let it write notes back into Keap on each conversation. This is one of the highest impact changes I make on service businesses.

Integrations I skip

• ●Any 'AI writes your Keap emails for you' tool: the output needs so much editing it is faster to write yourself
• ●Third-party contact enrichment tools that overwrite fields: they will corrupt your merge tags
• ●PieSync-style two-way sync between Keap and another CRM: pick one system of record, do not sync two