How does this compare to OnceHub's native Keap integration?

The native integration covers basic contact creation and booking tagging. It does not handle reschedules, cancels, no-shows, or per-booking-page tagging well. For anything beyond a single booking page, a custom build is more reliable.

How long does the integration take?

Single booking page setups land in 3 to 5 days. Multi-page or round-robin setups take 1 to 2 weeks.

Can you integrate Calendly or Acuity instead?

Yes. Same principles apply with minor differences in webhook payloads and event names.

What happens to live campaigns during the build?

I work in a test environment and only flip the new webhooks live at cutover, so existing contacts and campaigns are not disrupted.

OnceHub + Keap Max Classic Integration | ScheduleOnce + Infusionsoft

Who this is for.

Coaches, consultants, and service businesses using OnceHub for scheduling and Keap Max Classic for everything that happens around the booking.

Sales teams booking discovery calls that need to advance Keap campaigns.
Coaches running paid sessions where booking should trigger fulfilment.
Anyone whose reschedules and cancellations break their campaign flow.
Teams with multiple booking pages mapped to different products or services.

What this integration fixes.

Bookings not advancing goals

Contact books a call, Keap campaign keeps sending pre-call reminders. I wire goal advancement properly.

Reschedules causing duplicate reminders

Reschedule triggers a fresh reminder sequence while the old one keeps firing. I add proper cancel/reschedule handling.

No-show follow-up missing

No-shows get nothing or get the same email as attendees. I tag and route them into a re-book sequence.

Multi-page bookings tagged the same

Discovery and strategy calls land in one bucket. I tag per booking page so segmentation works.

Calendar data not in CRM

Sales reps can see the booking in OnceHub but not in Keap. I push booking metadata to the contact record.

How I build the OnceHub + Keap integration.

OnceHub side

Booking webhooks
Reschedule/cancel events
No-show marking
Per-booking-page configuration

Keap side

Booking tags
Goal advancement
Campaign cancel/restart logic
Custom fields for booking metadata

Glue layer

Native OnceHub webhooks
Keap REST API
Zapier (for branching)
Make.com (multi-step)

What's included

Audit of every OnceHub booking page and Keap campaign
Tag taxonomy for booked, attended, no-show, rescheduled, cancelled
Webhook configuration on both sides
Campaign goal advancement wired correctly
Reschedule and cancel handling
No-show follow-up campaign triggered automatically
End-to-end test bookings
Documentation

What's not included

Writing pre-call or post-call email copy
Designing OnceHub booking pages
OnceHub subscription costs
Migration from OnceHub to Calendly or Acuity (quoted separately)

Recent OnceHub + Keap work.

Sales discovery flow

Booking advances the campaign goal, reminder fires 24h and 1h before, no-show triggers a re-book sequence.

Paid coaching sessions

Stripe payment + OnceHub booking + Keap onboarding all wired so the client gets the right experience without manual handling.

Multi-team round robin

OnceHub round robin assigns to the right rep, Keap owner field updates to match.

Related case studies.

Wellness practice automation

Bookings as part of the full client journey.

Read case study

UTM attribution framework

Tracking which source drives booked calls.

Read case study

Common questions

OnceHub + Keap Integration FAQ

OnceHub bookings, properly wired to Keap.

Tell me how many booking pages you run and what's currently breaking: I'll scope the work on a call.

Contact Me

OnceHub bookings that advance Keap campaigns.